Parcel Data – Who Shares It?

Some local, some state, some not at all.  Remember when Google first started and the one liner about them was “if you have it, we want it”.  That’s the story for parcel data too.

There are lots and lots of cities and counties that share parcel data with attribution on a regular or periodic basis.  Some update continuously others provide quarterly or annual updates.  A recent survey of parcel producers found there are approximately 6,500 parcel producers (cities, towns and counties) in the US (see Parcel Data - Who Builds it) and of these nearly 70% provided at least viewer or REST Service access to their data and a smaller percentage (around 50%) provided free download and/or open data access. Those that do provide open and/or downloadable access cover almost 80% of the US population and parcel count.

As awesome as digital parcel data are there are certainly understandable reasons why all parcel data is not shared for everyone to have.

The vendor made me do it or proprietary formats - It’s not the mapping formats, it’s the attributes.  Many local governments are tied into real estate tax system (or CAMA) software that has the attributes locked up in either a difficult to extract or expensive to extract data structure.  In a few rare cases the mapping and attribution is managed by outsourcing and the local government doesn’t even own it’s own maps or data.

Once bitten, twice shy - Many local governments have experienced sharing their data with an application or a customer only to be criticized because the supplied parcel data did not meet expectations.   As examples “Why doesn’t this data indicate which homes are owner occupied and which are rented?” “I wanted to see a recent inspection on condition of the structures, where is that information?” I checked this data against my iPhone and the coordinates you have are wrong, I am calling my councilman.” “Where is the mortgage amount in this data set?”  Many of the concerns downstream users have can be explained if the data producer has a chance and if the recipient wants to understand.  Unfortunately, there are too many instances where the criticism gets widely distributed and the explanation (metadata) not so much. 

Show me the money - This has several variants including - We paid good money for this; we are not going to give it away and I need this revenue to fund my office.  These are all, well mostly all, good reasons.  There are many jurisdictions that run short of allocations and automation is not enough to make up the shortfall.  In the Parcel Dial Tone, I mentioned the need for more rural counties and under budgeted offices in particular to charge for data.  Sadly data sales are not likely to be a sustainable revenue stream.  It’s just the way it is.  Consider the path imagery and addresses and elevation and building footprints and so many other data sets have taken.  As technology advances the data becomes more widely and more freely available.  This is not ridicule or undervalue the resource needs of local assessors and parcel mappers.  The needs are real; we just need to find more sustainable and effective funding sources.

It’s mine - Much like parenting sometimes it just comes down to you can’t go to the movies because I say so. Period.  Sometimes this rational is clothed in privacy concerns or “what are you going to do with it?” concerns (see once bitten, twice shy).  Sometimes it’s just that so much personal dedication and commitment has been put into the data, it’s hard to let it go. It’s hard to not take ownership of it.  I have always thought that parcel data is personal.  It’s the most personal of all locally maintained data sets.  The data producer’s fingerprints are all over this data set and having a sense of ownership is certainly understandable.

Who shares parcel data? The most recent detectable trend is more and more parcel producers are sharing, especially cities, lots of cities.  

Parcel Data – Who Builds It?

Local governments mostly.  And often the most local government meaning the town, city, township, or county.  In some cases, the state prepares parcel data on behalf of the local government. Parcels and addresses are the most local government data.  Constructed closest to the citizen. 

In addition to the obvious tax assessment, real estate billing, and real estate tax management, parcels, generally tax parcels, are used many local functions like permitting, land use planning, zoning management, land banks, public lands management, and many many more. 

Parcel data aggregation combines data from multiple data maintainers into single standardized data sets.  Most parcel data aggregation occurs at state or regional government levels.  There are also many cases where counties (and their equivalents) are aggregating digital parcel data from cities and towns).  County level aggregation often requires maintaining and reconciling common boundaries for a seamless representation.  Regional and state level aggregation is less likely to reconcile common boundaries. There is an increasing trend for states to build standardized aggregated parcel data sets to support statewide value equalization, state disaster response and recovery functions, broadband access management, and many other cross jurisdictional business needs.

An inventory map of the local governments that have digital parcel maps can be found at this link (http://fairview-industries.com/USParcelData/USParcelData.html).  This is a voluntarily maintained inventory and is not positively complete and accurate but it is a good indication that about 90 % of the 150 million parcels in the US have been mapped into a GIS or automated mapping software of some type.

That is just the mapping.  Real estate valuation and tax attributes are 100% automated at some level.  Yes, there are still jurisdictions that have hand written, hardcopy individual property assessment cards, but a recent national inventory did not find any jurisdiction that hand generated real estate tax bills.  Every jurisdiction was covered by or represented in a Computer Aided Mass Appraisal (CAMA) or similarly functioning system even if the most local officials did not have the software.

The attribute data are by no means standard.  Similar attributes are named and structured differently, data are collected or entered at different times, the basis of the attributes values, and extent of attribution vary greatly.  Adding to the variation, there are well over 75 software vendors each with local installation customizations.

Local governments build parcel data and each one builds it and maintains it uniquely. 

Parcel Data, Who Needs it

Just about everyone.  At a recent parcel gathering there was some discussion about re-discovering which federal agencies need parcel data. 

As our computing and analysis capability expands so does our need for more granular and more detailed information. An overview of the granularity of geographic units in the US shows the increasing density and decreasing size of the unit of land about which we can compile information.

50 states

3,200 counties or equivalents

40,000 functional governmental units

57,000 7 ½ minute quadrangles to cover continental US and Hawaii

66,000 Census tracts

3.8 million square miles in the US

11 million Census blocks

133 million residential housing units in the US

(5.6 million commercial buildings)

150 million parcels

324 million people in the US

Parcels are the logical division of land for compiling information about use, value, and ownership. And who and what agencies need to know about use, value, and ownership?  Almost every agency at some level needs this data.

In 2008 the Cadastral Subcommittee interviewed 30 federal agencies to ascertain their use of or need for locally produced parcel data and for the responding agencies 16 had a clear identified need.  (http://nationalcad.org/download/Federal_Agencies_-_final.pdf)

Since 2008 as agencies have become more familiar with the availability of more detailed information and the ability to use and analyze bigger data sets (think GIS big data) has arrived, the identified needs and uses for parcel data have grown.

And what information about parcels is needed?  Other than guarded concerns about personally identifiable information (PII) the basic information needs are as originally defined nearly a decade ago (http://nationalcad.org/download/CadNSDI-Version2-Documentation.zip) and include use, value, and ownership.  Several agencies have expanded data needs, typically in more defined areas, such as urban areas, commercial parks, wildland fire interface areas, or farm program participation parcels.  Some of the extended attributes in more focused areas include, rental or owner occupied, mortgage status, tax bill payment status, farm field activity, new building activity, structure condition, and commercial lease values. 

Defining which attributes to aggregate and what standard field names and attribute types to use are not barriers to building a national parcel dial tone.  These things have all been studied and are known well enough to start.  There will be updates of course.  How many times a year does your mobile phone provider update your operating system or connection parameters? 

Who needs parcels?  There are enough needs and uses that they should just be there.